RESOURCE MANAGEMENT AND PROCUREMENT

I.	PURPOSE
	This section provides for the identification and management of resources that may be utilized during emergency/disaster situations.
II.	SITUATION AND ASSUMPTIONS
	A.	Situation
		The County should acquire those resources required to cope with hazards posing a potential threat to the County.
	B.	Assumptions
		The required resources will be available to provide for the warning, evacuation and shelter/mass care of endangered population.
III.	CONCEPT OF OPERATIONS
	A.	County departments and agencies will use their own resources and equipment during emergencies and will have control over the management of these resources when the resources are needed to respond to the emergency situation.
	B.	The Finance Officer will prepare routine procurement procedures for the acquisition or replacement of resources during day-to-day operations and also develop a procurement system to acquire expendable supplies during emergencies.
	C.	A resource manual identifying the resource, the control agency and the procedures needed to activate the resource at any time will be kept in the Office of Emergency Management.
	D.	The EMC will also identify those resources and capabilities that are available in local businesses and industry and other contributing organizations, and develop the mutual aid agreements required to acquire those resources to support the County under emergency conditions.
	E.	Resource Management shall serve as the single source of supply and support for all other emergency services and will be the single agency to cause restoration of service during the recovery phase.
IV.	ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
	A.	Organization
		1.	The Emergency Management Coordinator will have overall responsibilities for coordination of resources.
		2.	The department or agency having primary control on a day to day basis of a resource needed during emergency operations will continue to control that resource during emergencies.
		3.	The acquisition or replacement of a resource will follow routine procurement procedures exercised by the Finance Officer. In emergency situations, he will develop the means and the authority for the immediate procurement of expendable supplies.
		4.	An organizational chart for resource management is contained in the Appendix: Resource Management, Organizational Structure.
	B.	Responsibilities
		1.	Emergency Management Coordinator
			a.	Analyze personnel and equipment requirements to meet potential hazards and maintain a resource manual.
			b.	Develop mutual aid agreements for use of resources.
			c.	Coordinate resource use under emergency conditions and provide a system to protect these resources (i.e., essential personnel and equipment).
			d.	Request additional resources in those cases where County resources cannot meet response or recovery requirements.
			e.	Identify additional emergency resources from local business and industry and other agencies.
		2.	Finance Officer
			a.	Identify resources and maintain current inventories of resources including sources and quantities.
			b.	Set priorities on available resources and implement resource controls to restore essential services.
			c.	Develop procedures for initiating and maintaining financial records for all agencies during emergencies.
			d.	Provide for maintaining a current internal notification/recall roster.
			e.	Develop procedures for the procurement and delivery of essential resources and supplies on a timely basis.
			f.	Provide for the storage, maintenance, and replenishment/replacement of essential equipment and materials (medical supplies, food and water, radiological instruments, etc).
			g.	Identify and provide resources for special or critical facilities, including radiological laboratories.
			h.	Provide the deployment, recall, and monitoring of resource equipment.
			i.	Provide for maintaining equipment for radiation hazard evaluation and exposure control.
			j.	Provide for the procurement of additional protective equipment, instruments, antidotes, and clothing for use in a hazardous chemical or radiological environment.
			k.	Report to the EOC upon activation and assist the Emergency Management Coordinator in the direction and control of resource management operations.
V.	DIRECTION AND CONTROL
	A.	Utilization of resources under the operational control of local government response forces will be coordinated by the Finance Officer from the EOC under the direction of the Chairman, County Board of Commissioners.
	B.	The commitment of resources from outside government will be initiated by the EMC with operational control being exercised by the onsite commander of the service requiring that resource.
	C.	The mutual aid agreements developed pre-disaster will determine who will move, operate, maintain and bear the cost of operation for equipment used under emergency conditions.
VI.	CONTINUITY OF GOVERNMENT
	A.	The line of succession for resource management is:
		1.	Finance Officer
		2.	Administrative Assistant
		3.	Accounting Technician
	B.	A line of succession will be established in the various response agencies which support resource management activities.
	C.	Preservations and protection of essential records rests with the same agencies.
VII.	ADMINISTRATION AND LOGISTICS
	A.	Records and reports pertaining to resources management will be the responsibility of the Purchasing/Finance Officer.
	B.	The Finance Officer will compile a record of equipment usage and supply consumption from feeder reports provided by the user units during emergency operations.
	C.	The Finance Officer will develop procedures to expedite the acquisition of supplies in emergencies and account for all monies expended during emergency response and recovery operations.
VIII.	PLAN DEVELOPMENT AND MAINTENANCE
	A.	The development and maintenance of a resource manual and mutual aid agreements are the responsibility of the EMC. The resource manual must identify the resource as a physical asset or a capability, the location of the resource and who controls it as well as how it can be activated when needed.
	B	Accountability, use, maintenance and operational cost for resources outside government control will be predetermined by mutual aid agreements. These documents should be reviewed following each emergency event in which they are used and amended or corrected as needed.
	C.	Procedures for the acquisition and replacement of government resources are the responsibility of the Finance Officer and will be approved by the Board of Commissioners.
IX.	AUTHORITIES AND REFERENCES
	A.	N.C. General Statutes, 166-A
	B.	Alexander County Emergency Management Ordinance